Click on your position and read what AD-IN-ONE brings to you
Company Director or Owner
Are you a director or owner of a digital agency? Whether you take control of ten or a fifty people, as a director, you are responsible for your agency's operation, its effectiveness, and profitability. Mostly you use a great combination of experience, intuition, good sense, and financial statements from a previous month. Every week, you are informed about the company's operation through meetings. But is there room for improvement?
AD-IN-ONE gives you full control over all important agendas. Using this system, you can quickly find everything you need. See how your employees are disciplined or how they keep records of their jobs. Browse invoicing details, find who has not paid on time, how much budget is left for next week, or who is sitting on documents that need to be authorized. Since every employee uses AD-IN-ONE daily, the system includes all the important documents and data that would otherwise be lost in the clutter of mailboxes, folders, files and loose papers.
Our system is designed to prevent mistakes caused by oversight, ignorance or negligence. Thorough monitoring motivates people not to exceed budgets and cause losses to the company. Predefined forms and document templates make work more efficient. All job-related information and documents are in their proper place. Financial information doesn't have to wait for an accountant, for documents are at your fingertips, along with scanned copies of invoices.
Your new business people can monitor opportunities and specify business plans. Account teams can share e-mails, proposals, briefs, contracts, contact reports, status reports and everything related to customer relations. Creatives and webdesigners have access to campaign details and traffic manager can really manage agency traffic.
Financial Director
Are you a financial director or accountant?
Then you are not responsible only for financial terms and invoicing but also for job evaluations, cash flow, or monthly reports. And if you work for a multinational company, then also client profitability, WIP reports, WIP aging, SOX (Sarbanes-Oxley Act), etc. Additionally, you are in charge of all administrative agendas in Excel. AD-IN-ONE integrates all of this into one system. You can find here both scanned invoices and data, so you can perform financial control of a job in a few minutes. And you don't need to rely on anyone else. Financial summaries, comparisons of estimated and accumulated costs, comparisons of invoices and budgets, or lists of supplier orders. You can see all risky and unprofitable jobs with a glance.
Ad-In-One includes a number of controls that were incorporated to counteract employee negligence or oversight. It makes it much more difficult to hide or lose an invoice to a particular kind of job. Add electronic authorisation of all financial documents and you have the system you always dreamed of, a system that can save you a lot of work. Employees work only with scanned copies while the originals are safely stored in an accounting room, which is how it should be.
Account Director
Do you work in the account management department?
Then you communicate daily with clients, a process that brings dozens of e-mails and never-ending possibilities for misunderstanding between your company and clients, or between account managers and creatives. You have to monitor deadlines, forward copies of e-mails, organise status meetings, and find documents that have either been lost or are lying in a pile on someone's desk.
AD-IN-ONE includes all the necessary tools for creating and organising your documents, contact reports and contracts, templates for budgets, and even an application for managing future sales opportunities. Furthermore, you can share documents and e-mails and you have all job-related data in one place. If you need to invoice a job, simply click a button and the generated data are automatically sent to the department of your choice. If you need to plan a job or a campaign, you can check the creative department’s schedule with a glance. Using the system, you can plan work for yourself as well as your colleagues.
But AD-IN-ONE offers much more. If you have a laptop, you can have your data, documents and layouts with you at all times. You can use the system even when you are with your clients or at home. Sounds good? Isn‘t that how a system should work?
Traffic Manager
Do you work as a project or traffic manager?
Do you spend your days with a phone stuck to your ear, monitoring or maintaining in an Excel table what has been done? Are you in a permanent deadline war with creatives and account managers? AD-IN-ONE gives you simple tools that show you the creatives‘ work queues. On the other hand, account managers can see how busy the creative department is with deadlines, delays, etc.
In short, you have one tool that incorporates all correct data, one that everyone can reference. If the accounts department promises something to clients, they cannot say that they didn't know that the creative department was 100% busy. You can see graphic plans and the utilization of all team members. Simple. Functional.
Production Manager
Do you work as a production manager?
Then you have to solve problems with suppliers, orders, the printing office, ruined prints, transportation, and other everyday concerns. With AD-IN-ONE, you have specifications for jobs and clear deadlines in one place. You can easily order prints or services from providers, and if you get a wrong invoice, you always know if the item in question was ordered or not. Because it is all electronic, authorization and other administrative tasks are minimized.
Web designer or art director
Do you work as a webdesigner or creative?
Have you ever imagined how it would be to have an archive of everything you had ever done, having all your layouts, videos, varieties of campaigns, draft and unused projects readily accessible? AD-IN-ONE includes a media library to save and organise all of your projects. You can describe a project and search by description as easily as with Google.
Does your agency require you to fill out time-sheets? Then you know that most systems are quite clumsy. With AD-IN-ONE you enter very little. The traffic manager prepares a work queue for you and you can create a time-sheet more easily – just click on a finished job, enter time spent it, and that's it. Naturally, the system works with your Mac.
Sounds good? It’s easy with AD-IN-ONE.
Receptionist
Do you work as a receptionist?
Do you deal daily with countless phone calls, messages, and messengers? Additionally, do you arrange appointments and distribute memorandums or mail? AD-IN-ONE gives you all the necessary tools to simplify your work. You can see electronic appointment books of all employees, so that arranging an appointment for five people is easy. You don't need to put sticky-notes on someone's display to give them a message. Just fill in a simple form and the message is delivered via e-mail.
Distributing mail? You can simplify that, as well. Scan what you normally would put in drawers or boxes, then store the originals in a safe place to prevent their loss. Others work only with scanned copies, accessible through AD-IN-ONE.